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PAGE 2 - ECDL MODULE 2 (USING WINDOWS ) - MANUAL. FOR USE AT THE PDF is used by the Adobe Acrobat program. PDF files contain. Neither the European Computer Driving Licence Foundation nor the ICDL . Module 2: Using a Computer and Managing. Files using Ubuntu and the Gnome recognise that a file having a pdf extension can be opened with a pdf reader or. ECDL Syllabus 4 Module Two using XP- Slide No 2. ECDL Approved Courseware. •. The ECDL Foundation has approved these training materials and requires.

To be aware of security issues and laws andguidance covering the use of IT. Before the guide is started it is recommended that the user complete the matrix tomeasure the level of current knowledge. Tick boxes are provided for each feature. After working through a section, complete the Record of Achievement matrix forthat section and only when competent in all areas move on to the next section.

For each Driving Lesson, read the Park and Read instructions, withouttouching the keyboard, then work through the numbered steps of theManoeuvres on the computer. Complete the Revision Exercise s at the end ofthe section to test your knowledge. A workplace that has swivel chairs with adjustable positions, stable,roomy desks, etc. Furniture and equipment should be suitably positioned and conform toany necessary regulations. It should be arranged carefully to prevent accidentswithin this environment.

See Driving Lesson 69 Health and Safety for further information. Laws and GuidelinesThere are many rules and regulations that affect how you use IT on a dailybasis. You need to be aware of these and consider how they affect youpersonally.

Personal data is any data that can be used to identify a livingindividual; it includes names, addresses, personalised e-mail addresses andvideo images of such individuals.

Basically, any type of business, financial institution, dentist, doctor or localauthority that can identify a living individual by the information they hold, iscovered by the Data Protection Act. In the workplace, a manager has to makesure this type of data is used in the right way. When information is held aboutindividuals, the manager must ensure that the data is accurate and that theindividuals are aware that this information is being kept.

This also applies to any digitalmaterial saved to any storage device. See Driving Lesson 73 Copyright for further information. Equal OpportunitiesYou must conform to equal opportunities guidelines by making sure thatnothing you produce could be offensive to those viewing it on grounds ofgender, ethnic origin, religion, sexual orientation or disability. DisabilityThere are also laws to ensure that people with disabilities are able to use IT inthe same way as those without disabilities.

This may mean the provision ofspecially adapted hardware such as mice, or software such as screen readers,voice recognition or magnifiers. This can also affect what you produce, forexample web pages - these must be accessible to people with disabilities andthere are certain standards that should be followed. Think about how the legal issues mentioned above apply to you at work. Make sure your chair is at the correct height and angle so that you can sit comfortably at the computer.

Your feet should be flat on the floor and your back should be straight. Make sure that you can see the screen properly and that there is no glare. You can change the angle of the monitor if necessary. When you are entirely comfortable, move on to the next exercise.

The processing unit is switched on to start thecomputer. When the computer has started up, you may be required to log on toidentify yourself to the system.

For security reasons this is done using a username and password. If there is a light on but the screen is blank, the computer is in a dormant state; either move the mouse or press a key on the keyboard. Some computers are set to try and start directly from a floppy or CD if there is one present. If there is a disk in either drive, remove it. Press the Power Switch on the front of the computer some computers may have the power switch at the back. If the monitor power light does not come on, press the monitor power button some monitors take their power from the computer unit.

When both units are powered the computer goes through a startup routine and displays information on the screen. After various checks the Windows operating system is loaded.

Windows 7 allows more than one user to sign on to the same computer and maintain their own profile. If there are multiple users the screen shows icons for every available user defined on this computer and allows the correct profile to be selected. Click your user name or icon to start Windows with your profile active. If your account is password protected, you will be prompted for the password now. If you are connected to a network you may be prompted for a different User name and Password.

The Windows Desktop screen is displayed. For example, the general style of thescreens can be set to Classic to resemble previous Windows versions andoften a picture is used as the background image. For this reason, the screensshown in this guide may not match that of your computer.

The basiclayout, however, should be the same. The screen shows the Desktop.

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This is the starting point for all tasks performed in Windows. From here it is possible to control the operation of the computer, access all programs, and perform file management tasks. The screen is similar to that shown below, although some icons have been added. The Desktop for a new system will have only a Taskbar and a Recycle Bin. Along the bottom of the Desktop screen is a bar known as the Taskbar.

This is used as a quick way to access certain features. This bar usually remains on screen at all times. At the right of the screen it is possible to add a variety of Gadgets.

The icons small graphics with text underneath in the main part of the screen represent objects saved on the Desktop or shortcuts that lead directly to a program, folder, file, etc.

Some examples of common desktop icons are listed below. These will be covered in more detail in later exercises. The Recycle Bin is a location where deleted items are placed This is a shortcut pointer to an application Word. Double click it to start the application. This is a shortcut pointer to a folder Double click it to display the contents of the folder.

This represents a file stored on the desktop. Double click it to open the file in the appropriate application. This is a shortcut to a printer. Double click it to open the printer window for this device. Some of these, and other icons, ay also appear in other views such as when displaying the Computer or Documents windows. These are also covered later. This is an icon for a device in the computer, in this case the local hard disk drive.

This is an icon for a folder. Nearly all Windows tasks can be performed using the mouse. There are a fewdifferent mouse techniques, they are: Point position the mouse pointer until the tip of the pointer rests on the required position Click press and immediately release the left mouse button without moving the mouse Right Click press and immediately release the right mouse button without moving the mouse Double click click the left mouse button twice in rapid succession without moving the mouse Drag press the left mouse button and hold it down while the mouse is moved, then release the button at the appropriate locationUnless otherwise stated, when instructed to click, use the left mouse button.

Icons in any window, or on the Desktop, can be clicked and dragged to anyposition required. They will then stay in position until moved again.

Move the mouse around the desk. The mouse pointer will move around the screen, in the direction of the mouse movement. Move the mouse pointer over one of the icons on the screen, such as the Recycle Bin icon, a background appears around the icon. An information label is displayed, explaining the feature. Click once and the background lightens, showing the icon is selected. Move the mouse pointer to a clear part of the Desktop and click to deselect the icon. Move the mouse pointer over a blank part of the Desktop and click once with the right mouse button.

A Shortcut Menu is displayed. If there is an arrow at the right of some options, such as the View option, this indicates there are further choices available.

Without clicking, place the mouse pointer over View. A secondary menu is displayed. If Auto arrange icons is ticked, then click on Auto arrange icons to turn it off Auto arrange icons keeps the icons in place on the left, so they cannot be moved.

If not, click anywhere on the Desktop away from the menus. With Auto arrange icons turned off the icons can be moved around. Click on any icon and hold the mouse button down. Drag the icon around the screen by moving the mouse, release the mouse button. Move the icon back to its original position. By clicking and dragging, move some of the icons around the Desktop. If only one icon is present on the Desktop then read the rest of this exercise for information and carry on with the next Driving Lesson.

Click with the right mouse button again and use the View menu to switch on the Auto arrange icons option. Click with the right mouse button again, select Sort by option and then Name. The icons on the Desktop are now arranged neatly in name order although some system icons may always be shown first. If no new shortcut icons have been created on the Desktop, Sort by may haveno effect as they may be already arranged by name.

Click with the right mouse button again and select Sort by, then Size from the secondary menu. The icons are now arranged with the largest file first useful if there are many objects stored on the Desktop. Rearrange the icons by Item type. This is the default.

Click with the right mouse button and select View, then Large icons. The icons now appear much larger. Click with the right mouse button and select View, then Small icons.

The icons now appear smaller, as they did in earlier Windows versions. Click with the right mouse button and select View, then Medium icons.

This is the default view. The Start button ison the left. Some Quick Launch buttons may be displayed to the right of this. The buttons seen on the Taskbar depend on which options have beenselected. More than one program may run at the same time multi-tasking.

As eachprogram is started, a button appears on the Taskbar as an icon the program'sname is not displayed by default.

The Taskbar button for the active program, i. Look at the buttons at the left of the Taskbar. Move the cursor over them and read the associated Tooltip for each one. Icons can be pinned to the Taskbar. This keeps the program icon permanently on the Taskbar. The centre part of the Taskbar is blank at the moment but is used to display program buttons covered later.

Move the cursor slowly over the icons at the right of the Taskbar the Notification Area to see the tooltips. These are covered later. To move or resize the Taskbar, it must be unlocked. Right click on an unoccupied area on the Taskbar and click Lock the taskbar to remove the check and unlock the bar. Point to any unoccupied area on the Taskbar, then click and drag to the right of the screen.

Move the Taskbar to the left of the screen and then drag it back to its original position at the bottom. Move the mouse pointer slowly over the upper edge of the Taskbar. The mouse pointer will change shape into a double-headed arrow,. Click and drag this Adjust cursor up slightly to double the size of the Taskbar useful if many programs are open. Reduce the size of the Taskbar to its default size, i. Lock the Taskbar again by right clicking on it and selecting Lock the taskbar. This button is used to start any program that is loaded on the computer and has been included in the menus.

Manoeuvres 1. Click on the Start button to display the Start menu. ApplicationIcons 2. The Start menu has two areas. At the left are common and recently used programs, which will vary as different programs are used, and at the right are the permanent Start options, which will vary depending on how Windows has been installed.

The fixed Start menu options will vary with the version of Windows installed. Some of the main ones are: User Name Ian Chapman opens the main folder for this user. Documents opens the Documents library for the current user. Pictures opens the Pictures folder for the current user. Music opens the Music folder for the current user.

Computer gives access to drives and hardware on your computer. Control Panel allows control over the settings and options for all hardware and software on the computer. Devices and Printers adds devices and printers. Default Programs choose programs that Windows uses by default. Help and Support gives access to the Windows Help system.

Shut Down options to close down the computer. Move the cursor over the All Programs option at the lower left of the start menu, which gives access to all programs on your computer.

A list of available programs will appear. Any program can be started by clicking on it. Some programs are grouped into folders. Click on the Accessories folder, to display its contents.

Programs such as Notepad or Paint can be started by clicking from this list. There can be further structure in the All Programs list.

Look down the list of programs in Accessories and click on the System Tools folder. You may have to scroll down the list by clicking the down arrow at the right ofthe list.

Scrolling is covered in a later Driving Lesson. This folder contains programs that help to control and configure the systems on your computer. Click once on any blank part of the Desktop to cancel the Start menu and return to the Desktop display. All windows have similar properties although thereare differences between the two types mentioned above.

Many windows can beopen at a time, each performing a different task. Click Start and click on Computer from the right of the Start menu. The Computer window will open. This is an example of a system window, although some icons may be different to those shown below.

The appearance of the window will depend on which options are set. Click the Organize button on the toolbar and select Layout. Make sure the Menu bar option is selected with a tick , and the Details pane and Navigation pane are also selected in order to obtain the picture below. They may not be on by default. The Menu bar may be switched off later if required. Each window is similar in its construction. A Title Bar is across the top, although this window has no title with three Window Control Buttons at the right.

These are Minimize, , Maximize, , and Close,. If the window fills the whole screen, the Maximize button is replaced bythe Restore Down button in the centre of the Window ControlButtons. If the Restore Down button is displayed, click it now to reducethe size of the window. The Maximize button increases the size of the window to its maximum size, probably filling the screen. Click the Maximize button of the Computer window. The Maximize button is replaced by the Restore Down button,.

Click the Restore Down button to change the maximised window back toits previous size. The Minimize button hides the window completely. Click theMinimize button of the Computer window. When a window is minimised, the program or task in the window is notended and its button is still displayed on the Taskbar as active,. Place the cursor over the button, the Tooltip displays Computer, thewindow that is minimized. Click the Computer icon on the Taskbar toredisplay the window, then use the Maximize button to expand it.

Below the Title Bar is an Address bar to show where you are looking. Some windows have Back and Forward buttons at the left of this bar and a Search box to allow you to search within the current window.

Below the Address Bar is the Menu bar. Click on a menu and view the attached list. Note that some of the items may be ghosted, greyed out, this means that they are not available under the present circumstances. Move the mouse pointer along the Menu bar to display the other lists.

Click on the selected menu again or click on any blank part of the window to remove the menu. Below the Menu bar is the Toolbar. This is a row of named buttons to quickly achieve tasks without using the menu alternative. Move the mouse over one of these. A ToolTip will appear, giving a description of its function or sometimes only the button name. The window for a program or application is slightly different.

There is always aname in the Title Bar, the Menu bar is always present, but the Toolbar may bemissing. For more information see the section on Running Applications. Office application windows are different again with the Menu bar andToolbar replaced by a variable Ribbon area.

Use the button to restore the Computer window to its previous size. Move the mouse pointer over the Title Bar of the Computer window. Click and drag downwards. The entire window will move down, be careful not to move any part of the window off the screen.

Release the mouse button. The size of the window can be changed. Move the mouse pointer over the right edge of the window, until the pointer changes to a double headed arrow. Click and drag to the right, and then release the mouse button, to increase the width of the window. Placing the mouse over a corner of a window allows the size of a window to be changed in two directions at once, maintaining the overall shape, e.

Place the mouse pointer over the bottom right corner of the Computer window so that it changes to a two headed diagonal arrow. Click and drag a small amount in any direction to change the size and scale of the window. If there is a process running in a windowthere may be a warning message before closing.

Click the Close button, , in the top right of the Computer window. The window is closed. The Computer icon on the Taskbar is no longerhighlighted not active and its description changes to Windows Explorer.

Click Start and select All Programs from the Start menu. Open the Accessories folder and click on to start the Paint application in a new window. The Pencil tool should be active.

Click and drag across the window to make a drawing. Close Button5. Click the Close button,. As the application is processing a drawing,there will be a warning message. The window willclose. Click Start and select Computer from the Start menu. As an alternative method of closing a window, right click on the Title Bar and select Close from the shortcut menu. Scroll bars are used in many other places where there is hidden data, forexample, in drop down lists.

Click a blank area of the Desktop to remove the Start menu. Double click the Control Panel icon on the Desktop. Make sure the window is not maximised, click the Restore Down button, , if necessary. Reduce the size of the window to show only 4 icons. The vertical Scroll Bar is displayed. This means that there is not enough space in the current window to show all the content of this display all of the icons.

The vertical scroll bar can be used to scroll up and down in the window. A scroll bar consists of scroll arrows at either end of the bar and a scroll button.

The position of the button indicates the relative position of the current view and the size of the button indicates how much of the available information is being displayed. Look at the previous picture of the Control Panel window.

The scroll button is at the top of the bar, so the top part of the data is being displayed. The button is about half the size of the bar, so about half of the available data is being displayed.

The scroll buttons reduce in size as the window becomes smaller, i. The scroll button can be moved by means of the arrows or by dragging. Click on the down arrow of the right vertical scroll bar to move the area displayed in the window down gradually.

Continue to do this until the scroll button is at the bottom of the scroll bar. Click and drag the vertical scroll button to the top of the bar. Close the Control Panel window. Display the Start menu and right click on Computer. Select Properties from the shortcut menu. Read the information. The current Windows edition information is displayed, and the type of processor and the amount of memory are displayed under System.

The computer name and network details are also shown. Click Device Manager from the panel on the left of the window to see information on the hardware devices which make up your computer. Depending on how security has been set up on your computer, there may be aUser Account Control message displayed asking permission to continue.

Click the Continue button in the message box. These messages may appearat other times during the exercises in this guide. A list of all attached device types will appear it may be different to that shown above. Click on the symbol next to a device type. The exact make and model of any device s of this type which are present will be listed. To see more information on some of the devices, right click on the device name and then select Properties from the shortcut menu.

Do not change any of the properties. Click Cancel to close the Properties dialog box.

Use the Close button to close the Device Manager window and return to the System window. Click on Advanced system settings. A System Properties dialog box is displayed where changes can be made with regard to Performance, User Profiles and Startup and Recovery settings. Click the Settings button under each heading to view the settings, clicking Cancel in each dialog box to return to System Properties.

Click the Cancel button to close the System Properties dialog box. Use the Close button to close the System window and return to the Desktop. Select the Start button and then select Help and Support. Several forms of helpful information are available from this window.

Searchbox 2. Click on Learn about Windows Basics. This displays a list of articles covering basic topics about your computer and Windows 7. Click the text Using your mouse. A detailed article about the computer mouse is displayed. To obtain a printed copy of this information, click the Print button,.

Click the Back button, , to return to the previous screen. Click the Back button again to return to the Help and Support home window. Click the Browse Help icon,.

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This displays general help forWindows arranged like chapters in a book. Click the text Printers and printing. This displays a list of help topic headings which can be expanded.

Click Install a printer to expand the heading and see the help text. Click the Home button, to return to the Help and Support window. A quick method of locating help is to use the Search box at the top of the window. Type paint in the box and click the Search Help button,. A list of topics matching the search is displayed.

Click the text Using Paint to display help about the Paint application. Click Home to return and clear the Search box by selecting the text and pressing the Delete button. Type desktop background in the Search box and click the Search Help button.

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A list of matching topics is displayed. Some of these may match desktop or background but the best results matching both words will be shown first.

Click the text Change your desktop background wallpaper , readthe help text then click Home, , to return. Click the Online Help button in the bottom right corner of the window and make sure that Get online Help is active. This is a link to a Microsoft help website requires an active Internet connection. This article highlights some of the new features of Windows 7.

Use the Close button, to close the browser window and return to theHelp and Support window. Some system windows and dialog boxes can access relevant areas of the helpsystem directly by means of a Help menu or Help button. Most applications have their own internal Help systems with content that isrelevant to their operation. This PDF book provide icdl module 3 exam conduct. Using a Computer and Managing Files using.

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